CamWise Association Management

Maximizing your association’s potential through dedicated service and innovative management solutions.

Resident/Owner Portal

Are you an owner? Click the button below to log in to your owner portal and manage your association dues, requests, and documents in one secure location.

Owner/Resident Log In

OUR AIM

At CamWise Association Management, our aim is simple: for your community to experience unparalleled excellence and dedicated care. We're a team that manages with heart and dedication, not just a checklist. We place a high emphasis on relationship building with every resident and Board member, creating the trust and transparency needed for a smooth and efficient workflow. Choose CamWise—where expertise meets a genuinely caring partnership.

PACKAGES

Expert Care

At CamWise, our desire is to deliver expert care and guidance to every community we serve. We provide tailored management solutions that ensure your properties are consistently well-maintained, financially sound, and ultimately more profitable. Trust our dedicated team to elevate your association's success.

SERVICES

Community Association Services

  • Assessment Billing & Collections

    We handle everything from generating invoices and providing easy online payment options to administering timely delinquency notices and coordinating legal collections, ensuring consistent cash flow and financial integrity for your association.

  • Check Preparation and Distribution

    Ensure your vendors are paid accurately and on time without the hassle. We handle all accounts payable, including verifying invoices, obtaining necessary Board approvals, preparing physical or electronic checks, and securely distributing payments to all vendors on your behalf.

  • Real-Time Financial Reporting

    Gain instant, comprehensive oversight of your association's financial health anytime, anywhere. Through the CamWise portal, Board members access up-to-the-minute reports—including Balance Sheets, Income Statements, and budget-to-actual comparisons—providing the data necessary for proactive, informed financial decisions.

  • Monthly Financials

    Stop waiting for outdated information; our service provides the Board with complete, professionally prepared monthly financial statements. We deliver accurate, easy-to-read reports, including reconciled bank statements, balance sheets, budget vs actuals, income statements and comprehensive general ledgers, ensuring timely and transparent fiscal oversight every month.

  • Budget Analysis and Preparation

    We work closely with the Board to prepare a realistic annual budget, complete with comprehensive line-item analysis and reserve funding recommendations, ensuring long-term fiscal stability for your community

  • Investment Fund and Rollover Date Monitoring

    Ensure your reserves are working efficiently and securely with our proactive monitoring service. We meticulously track investment maturity dates and coordinate with your financial institutions to ensure timely rollovers or necessary transfers, maximizing returns while minimizing risk to your association's crucial reserve funds.

  • Invoice Scanning and Vendor Portal

    Streamline your Accounts Payable with our paperless solution that eliminates manual entry and lost invoices. We scan, code, and enter all vendor invoices into our secure system, giving the Board transparent access to review and approve payments instantly through our dedicated vendor portal.

  • Maintenance/Repair Work Orders Oversight

    Ensure quality work and project accountability with our active oversight service. We coordinate vendor bids, monitor repair schedules, supervise work completion, and verify invoices against service rendered, guaranteeing that maintenance projects meet community standards and stay within budget.

  • Secure Electronic Funds Management

    Protect your association's assets with our advanced system for handling all electronic payments and transfers safely. We manage secure ACH and wire transfers for vendor payments, debt servicing, and reserve funding, implementing stringent internal controls and bank-level security to guard against fraud and ensure transactional accuracy.

  • Property Walkthroughs and Inspections

    Ensure your community standards are consistently met and potential issues are identified early with our scheduled property walkthroughs. Our managers conduct detailed, documented inspections to monitor CC&R compliance, identify common area maintenance needs, and proactively address safety concerns before they become costly liabilities.

  • Estoppel Processing

    Facilitate seamless property closings with our timely estoppel processing service. We quickly generate and deliver accurate, legally compliant estoppel letters, providing necessary financial information to title companies and attorneys so sales can proceed without delay, minimizing risk for both the seller and the association

  • Enforce Community's Governing Documents and Rules

    Protect the integrity and value of your community with our consistent, impartial rule enforcement service. We manage the entire process, including documented violation identification, issuing timely compliance notices, administering hearings, and ensuring all enforcement actions strictly adhere to your governing documents and state law.

  • Board Meeting Facilitation

    Ensure your Board meetings are productive, compliant, and focused with our professional facilitation service. We manage the entire meeting process—from preparing the agenda and required documents to guiding discussions, ensuring compliance with Roberts Rules and state laws, and producing accurate, timely minutes.

  • Mail and Notice Distribution to Homeowners

    Keep your entire community informed with our reliable and timely communication service. We manage the preparation, printing, and secure distribution of all official notices, meeting minutes, annual budget mailings, and general correspondence to every homeowner, ensuring compliance and clear communication.

  • Streamline the Annual Voting Process

    Simplify your annual elections and amendment votes with our end-to-end management service. We coordinate ballot preparation, ensure proper notice distribution, handle proxy collection, and manage secure tabulation, guaranteeing a fair, efficient, and compliant voting process that meets all legal requirements.

  • Manage New Owner/Tenant Screening and Application Process

    Protect your community's safety and integrity with our comprehensive application and screening service. We manage the entire process, from distributing application packets and verifying references to running background checks, ensuring all new owners and tenants meet your community's qualifications and compliance standards before move-in.

  • Maintain Community Records

    Ensure the long-term protection and accessibility of your association's history and legal documentation. We meticulously organize, secure, and maintain all official records—including minutes, resolutions, governing documents, contracts, and correspondence—providing the Board and authorized homeowners with secure, compliant access via the CamWise portal whenever needed.

  • Maintain Association Website & Newsletter

    Keep your community engaged and informed with our comprehensive digital maintenance service. We manage all updates, content creation, and technical upkeep for your association website, ensuring information is current and secure, while also designing, writing, and distributing your regular community newsletter to guarantee consistent communication with all homeowners.
Association Packages